AI policy template
An AI policy template is a standardized framework that organizations use to establish internal rules, responsibilities, and ethical guidelines for developing, deploying, and managing artificial intelligence systems.
What is an AI policy template?
An AI policy template provides a foundational structure for defining how an organization governs its use of artificial intelligence. It outlines principles related to transparency, accountability, fairness, and compliance, ensuring all AI initiatives align with legal and ethical standards.
Organizations customize AI policy templates to address specific business contexts and requirements set by regulations such as the EU Artificial Intelligence Act (EU AI Act) and the General Data Protection Regulation (GDPR).
These templates often include sections on risk assessment, bias mitigation, documentation, and oversight—helping teams build responsible and auditable AI programs.
Why AI policy templates matter
AI policy templates help organizations operationalize responsible AI practices and demonstrate compliance with emerging AI governance frameworks. By standardizing expectations across teams, they reduce inconsistencies and improve accountability.
A clear AI policy also ensures that stakeholders—including developers, legal teams, and executives—understand how artificial intelligence should be designed, monitored, and improved.
Using a predefined template accelerates compliance readiness, streamlines training, and reinforces trust among customers, regulators, and employees.
How AI policy templates are used in practice
- Establishing internal standards for AI ethics, transparency, and bias prevention
- Defining governance roles and responsibilities for data, engineering, and compliance teams
- Aligning AI governance programs with corporate policies and oversight structures
- Incorporating AI impact assessments (AIIAs) and documentation processes
- Referencing global frameworks like the EU AI Act and ISO/IEC standards for accountability
- Supporting employee training and awareness on responsible AI practices
Related laws & standards
- EU Artificial Intelligence Act (EU AI Act)
- General Data Protection Regulation (GDPR)
- Digital Operational Resilience Act (DORA)
- ISO/IEC 27001 (Information Security Management)
- ISO/IEC 42001 (AI Management System Standard)
How OneTrust helps with AI policy templates
OneTrust provides configurable templates and workflows to help organizations establish and operationalize AI policies that promote accountability, transparency, and compliance. The platform centralizes policy management, supports regulatory alignment, and enables ongoing monitoring and audit readiness.
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FAQs about AI policy templates
An AI policy template should define principles for fairness, accountability, data governance, risk assessment, documentation, and model transparency.
AI policies are typically maintained by governance, compliance, and risk teams in collaboration with data science and legal departments to ensure ongoing compliance and ethical AI use.
Under the EU AI Act, organizations must document AI governance and oversight practices—AI policy templates provide the framework to meet these obligations efficiently.
