Growing businesses count on a relatively small group of people to accomplish many tasks — especially when compared to large, established businesses. Organizations with limited resources must carefully manage their team’s bandwidth to continue driving towards ambitious company goals while avoiding burnout.
Under these circumstances, staying on top of the fast-changing privacy landscape can be challenging.
Many organizations are already required to comply with the European Union General Data Protection Regulation (GDPR) and California’s California Consumer Privacy Act (CCPA). If neither of these applies to you yet, know that 15 states are considering similar laws in 2022.
Growing organizations with limited resources need a cost-effective, low-maintenance solution for their privacy policies.
Rather than starting from scratch, maturing organizations are turning to automation-driven processes with embedded regulatory intelligence. This approach significantly increases a team’s capacity to keep up with privacy compliance requirements without losing sight of their big-picture goals.
Most small businesses keep their privacy policies up-to-date through manual efforts — if at all.
Depending on your organization’s structure, the process requires meetings with multiple stakeholders, including marketing, website, operations, legal, and privacy teams.
Automating policy updates is the best solution for busy teams.
This is true if a company hasn’t yet grown to a size that justifies hiring dedicated privacy staff. But it also applies to larger organizations seeking to create scalable workflows that create cohesion across the policy lifecycle from implementation through enforcement.
Starting from scratch isn’t the most efficient approach.
And, if your team can tap into an existing network of regulatory intelligence, you can gain confidence that your organization is capable of effectively managing compliance risk.
Automate Your Data Map
Creating and updating compliant small business privacy policies requires an initial foundational effort: Building a data map.
Once equipped with your automated data map as a foundation, you can issue revised internal and external privacy policies as your processes evolve. Then, you can auto-publish the updates to your website, pulling from pre-built templates to streamline the process from start to finish.
Enforcing internal policies as they evolve is the final step.
Based on the procedures you have enforced, integrations with your data lakes will help ensure authorized stakeholders can access the data they need. It will gate sensitive data from unauthorized access, enforce data retention policies, and much more.
Automation can also support this effort by flagging when a policy is violated based on activities within your data map.
Build Long-term Defensibility for your Growing Business
OneTrust’s suite of privacy automation tools helps small businesses to build long-term defensibility through an effective privacy program. Our products provide built-in regulatory intelligence and help growing companies maintain up-to-date privacy policies through automation.
OneTrust enables you to free your team from privacy assessments and rights requests. We automate data discovery, privacy rights fulfillment, incident response, and policy enforcement.
Find out how OneTrust can support your growing business. Start building your privacy program today.