Privacy, security, and governance teams have different scopes and priorities when it comes to handling data. Privacy teams are typically focused on protecting personal data and regulatory compliance, while security teams focus on protecting an organization’s data, and data governance teams concern themselves with understanding the use and quality of all data within an organization. On the surface, the core scope of these teams seem to be fairly disparate however, there are several benefits to taking governance processes out of a silo and can go a long way to discovering real data intelligence within your organization.

There are a number of different use cases where good data governance overlaps and enhances privacy and security functions. For example, an accurate, automated data catalog can help privacy teams streamline their DSAR process and Article 30 obligations. Furthermore, automated data discovery projects will not only help governance teams gain a deep understanding of an organization’s data but can also highlight security risks as well as helping security teams to monitor and enforce access controls.

Watch the webinar: 3 Keys to a Unified Data Governance Program

The Benefits of Integrating Data Governance into Privacy and Security Functions

As mentioned above, there are numerous benefits to taking your governance program out of a silo and integrating privacy and security teams into governance processes. Still, one of the biggest benefits is having a truly holistic view of your data and achieving real data intelligence. In a previous blog, we discussed how real data intelligence is achieved by first taking the operational requirements of privacy and security teams out from under their respective umbrellas. Then, by applying regulatory knowledge to cataloged data, a deeper understanding of how long data can be held, what security controls are in place, and other key considerations surrounding the data can be achieved.

One of the biggest challenges that arises within a governance program is the ability to easily find and understand all of the data an organization has across multiple sources and data types and populating the metadata into an accurate and centralized data inventory. Tools such as OneTrust DataDiscovery offer a solution that covers all three of the privacy, security, and governance use cases in the following ways:

  • Privacy: Data discovery supports privacy use cases by helping to identify personal data as well as tagging and enriching data based on the different regulations that apply to it. Data discovery can also help to map data into an inventory and supports Article 30 obligations under the GDPR. Data discovery helps privacy teams understand how long data has been stored and can help reduce the amount of duplicated and unnecessary data that organizations hold.
  • Security: Data discovery for security teams can help address cybersecurity concerns, as well as helping to find and classify customer data, and highlight at-risk data. Advanced classification of data through data discovery helps security teams to identify potential risks and help uncover data that is stored outside acceptable use policy, or unexpected or unknown data
  • Governance: Data discovery can help governance teams to understand what data the organization has beyond just metadata. Governance teams rely on the accuracy of data to properly implement controls and data discovery can help to accurately classify data by scanning down to the individual file level.

OneTrust DataDiscovery helps to take governance processes out of a silo and incorporates these principles into privacy and security-led discovery projects creating a two-way street for cross-functional collaboration and establishing a level of data democratization.

How Integrated Technologies Help Take Governance Out of a Silo

Further integration with the OneTrust Data Catalog, as well as the full OneTrust suite of trust software, takes data governance functions out of a silo by offering a centralized inventory that can be accessed and enhanced by privacy and security teams. A data catalog gives all key stakeholders a clearer picture of all the data held in an organization as well as being able to accurately tag and classify that data, attach relevant regulatory insight, and manage access controls in a centralized hub.

OneTrust DataDiscovery and Data Catalog are supplied regulatory intelligence from the OneTrust DataGuidance Regulatory Research platform which tracks hundreds of privacy and security law from across the world, offering real-time regulatory updates As the data catalog is populated with accurately tagged and classified data, OneTrust Athena AI scans the catalog to help identify and manage security risks and suggest remediation actions. Furthermore, a data catalog can help security teams create policies and collaborate across privacy and governance teams to reinforce best practices.

Watch the webinar: 3 Keys to a Unified Data Governance Program

Taking data governance out of its silo can help increase efficiencies across the organization and can give a clearer picture of organizational data to the benefit of privacy and security teams. Data governance best practices can help to make privacy and security processes simpler and better informed. Equally, privacy and security requirements can help enhance governance processes, with integrated technologies promoting cross-functional collaboration

Request a demo to learn more about how OneTrust Data Governance tools can enhance your organization’s privacy and security functions.

Further Data Governance reading:

  • OneTrust Blog: How Data Discovery Enhances Your DSAR Workflow
  • OneTrust Webinar: Privacy Rights: Enhance your DSAR Process with Automation, Discovery, and Redaction

Next steps on Data Governance:

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